Privacy Policy – HYAffiliates

This Privacy Policy sets out how personal information which you supply to HYAffiliates is used in connection with the HYAffiliates website.

This Affiliate Privacy Policy will be reviewed and changed from time to time to take account of changes to our operations or practices and, further, to make sure it remains appropriate to any changes in law, technology and the business environment. Any information held will be governed by our most current Affiliate Privacy Policy, and if we make changes, we consider to be important, we will let you know by placing a notice.

The Privacy policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.

What Personal data does HYAffiliates collect?

Personal data is furnished by individuals through the program participation form when they submit an application to participate in the HYAffliates program. The personal data you provide to us includes your first and last name, your email address, phone number, residential address, Company, and the website you operate. We maintain personal data as a result of your website usage, for example when you visit our website, login to your account or use our services. We also record and monitor communications with you for our internal compliance requirements.

The information that we may collect from you in respect of the identification and verification purposes, includes but are not limited to the following:

  • ID card/Passport
  • A proof of your residential address (be issued within the last three months)

The proof of residency should be issued the last three months of your application to participate the HYAffiliates program and should contain your full name, thus serves as proof of your permanent residential address.

Then we implement due diligence measures and conduct a screening check to guarantee the absence of any adverse associated with your profile.

We may record any communications, electronic, by telephone, that we have with you in relation to the services we provide to you and our business relationship with you. These recordings will be the sole property and will constitute evidence of the communications between us. Such telephone conversations may be recorded without any further notice.

How does HYAffiliates use personal data about you?

In order to perform our contractual obligations under the affiliate program we use the personal data you provide to us in the following ways:

  • To help us manage our relationship with you, for example, to keep you informed about newfunctionality and marketing products;
  • To communicate with you about any queries you submit;
  • To manage your account and;
  • To ensure that we are correctly recording user traffic which you direct to HYAffiliates platform to the HYAffiliates programme and pay you the correct affiliate fees.

HYAffiliates Affiliate Compliance

We take our affiliate program seriously and may monitor your account and participation to ensure that you are complying with the terms of the affiliate agreement, our policies and standards.

Upon registering with HYAffiliates, it is mandatory to acknowledge and accept the Terms & Conditions by clicking on the designated button. It is important to be aware that we reserve the right to terminate the relationship at any time, with prior notice, in accordance with the provisions outlined in the agreement.

Security of the HYAffiliates website:

We also process your personal data for administrative purposes in relation to the security and access our systems, premises, platforms and secured websites and applications.

Legal or Regulatory Obligations:

In some cases, we may use your personal data in order to comply with your legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory bodies.

It is necessary that you provide us with your personal data, to enable us to manage our operations, to provide services to you and/or to comply with statutory obligations if required. However, please note that where you do not supply any of the personal data we request, this may mean that we are unable to maintain you as an affiliate under the programme.

We may obtain some of your personal data from other sources, such as your employer if you are identified as the primary contact, or from your organization.

We make every effort to maintain the accuracy and completeness of your personal data which we store and to ensure all of your personal data is up to date. However, you can assist us with this considerably by promptly contacting us if there are any changes to your personal data or if you become aware that we have inaccurate personal data relating to you. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete personal data that you provide to us.

Use of cookies

Cookies store small pieces of information, such as names and email addresses. We do this to allow us to identify users, ensure your information is secure and personalise the website and our services wherever possible.

If you have any specific questions or concerns about cookies, please contact [email protected].

Other Information

You should note that if our business (or any part of it) is sold or transferred at any time, the information we hold may form part of the assets transferred although it will only be used in accordance with this Policy.

How we protect your personal data

We are committed to safeguarding and protecting personal data and will implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to protect any personal data provided to us from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Personal data transmitted, stored or otherwise processed.

Your rights in relation to the personal data we collect:

If you wish to:

  • Update, modify, delete or obtain a copy of the Personal Data that we hold on you;
  • Restrict or stop us from using any of the Personal Data which we hold on you, including by withdrawing any consent you have previously given to the processing of such data, you can request this by filling out the Personal Info Inquiry. We endeavour to respond to such requests within a month or less, although we reserve the right to extend this period for complex requests.
  • In any of the situations listed above, we may request that you prove your identity by providing us with a copy of a valid means of identification in order for us to comply with our security obligations and to prevent unauthorised disclosure of data.
  • If you request that we delete or stop using your personal data, this may mean that we are unable to continue to provide services or products to you or your business.

How long we will hold your personal data

We will only retain your personal data for the duration necessary to fulfil the original purpose for collection or to comply with legal, regulatory, or internal policy requirements.

Contact us

If you have any questions or queries about our Privacy policy, or if you wish to inform us about any change or correction of your personal data you can submit directly an inquiry through our website or send an email to [email protected].